SCORCHED: Administration Assistant

POSITION                         Administration Assistant

START DATE                     TBC

END DATE                        3 year contract

SALARY                            Based on experience

ANNUAL LEAVE                 10 days

COMPUTER                       Required to have own

LOCATION                        Shanghai

SCORCHED ASIA  (scorched.asia)
Are you passionate about music?  Do you want a career working with your favourite artists?  Do you have a meticulous attention to detail?

If the answer is yes, then you might be our next Agent Assistant.

In this role you will be a key junior member of Scorched Asia, a boutique music booking agency specializing in booking tours, giving representation for artists in Asia and offering management services for Chinese-based artists.

This person is one who is hard-working, a fast learner and works great on their own and in a team.

ROLE BACKGROUND
This role would primarily focus on assisting with our agency’s various administrative tasks with an opportunity to help develop our exciting roster after a probationary period.

JOB DESCRIPTION DETAIL

Administration

  • Issuing contracts and invoices and purchase orders
  • Communicating with promoters on financial reconciliation
  • Contact management – the upkeep and management of promoter contacts.
  • Working with finance to keep all financial records in order both on the server and paper files.

Tour Logistics

  • Flights – manage relationship with travel agent on flight plans for our artists
  • Visas – to be aware and on top of visa regulations for all territories we cover, and liaising with promoters on obtaining the most suitable visa for the artist
  • Accommodation – ensuring that accommodation is suitable to the artist’s needs as per performance contract
  • Itineraries and tourbooks – communicating with promoters to plan an artists itinerary as accurately as possible, and then to communicate this to the artist in a presentable manner.
  • Riders and what ever else is required for smooth touring.

Miscellaneous

  • Arranging press opportunities – liaising with artist and promoter to ensure they get good press coverage relevant to their Asian tour.
  • Being aware of developments in the region (new festivals, venues and promoters) – to update and manage this data on various agency spreadsheets.
  • Developing relationships with Chinese festival promoters to build tour anchor and supporting dates in China.

KEY RECRUITMENT CRITERIA

  • English fluency required
  • Prefer Mandarin fluency
  • You LOVE excel & calendar software
  • Internet research skillsYou have meticulous attention to detail, and your work is always neat and well presented
  • Must be able to multi-task and prioritize important versus urgent tasks, you love lists
  • Some experience in clerical and administrative tasks, eg filing
  • Analytical, self motivated with excellent communication skills
  • Are incredibly self motivated, and enjoy a relaxed work environment
  • Have a ‘can do’ attitude, and enjoy helping others

Our team is made up of relentless problem-solvers, and we’re constantly looking for new and unconventional ways to move the ball forward within our areas of expertise.

We are small yet perfectly formed, we pack a lot of punch working daily with a trusted network of promoters, suppliers and partners.

We don’t believe in hierarchy and want everyone to contribute. We embrace hard work and strategic insight is at the core of everything we do.

If this sounds like you, please send your English CV to Zoe at zt@spli-t.com

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